Category: AV Recording & Live Streaming

Projector, Large Screen, and Audio Setup for a Maple Ridge FIFA Watch Party
Vancouver Projector Rentals was recently hired by a local business in Pitt Meadows / Maple Ridge to do a comprehensive AV setup, including a projector, 144” screen, and sound system to broadcast a live FIFA World Cup game to an audience of 100 employees gathered right inside their main head office shop area.

Overcoming Large Spaces and Ambient Light

The primary challenge of a warehouse or commercial shop setup is managing the high ceilings and open spaces, which can easily swallow up sound and wash out standard displays. Because the event took place in the afternoon, the projection system needed enough brightness to counteract the ambient indoor lighting, while the audio components required precise routing to ensure clear commentary throughout the entire floor.

The Technical Audio Visual Configuration

To build out a reliable, standalone media hub for the match, the following commercial-grade package was deployed:
- 144″ x 81″ FastFold Screen & Dress Kit: A massive, stable folding frame fitted with a premium velour skirt to conceal the underlying structures and provide a clean corporate look for the projection screen.
- 5000-Lumen 1080p Projector: A high-output projection system mounted on a dedicated stand to deliver crisp, high-definition images across the large screen surface.
- Dual JBL EON 715 Speakers: Heavy-duty 15-inch powered speakers placed on tripods to cut through the open acoustics of the workshop.
- Signal Routing: An analog mixer combined with a DI box to seamlessly manage audio feeds from the source laptop without hum or latency.
Full-Service Delivery and On-Site Operation

Large-scale corporate events leave no room for technical guesswork. This layout was executed using a full turnkey technician service.

Live Event Management: Our technician managed the transport, physical assembly, and calibration of the projection on-site. To ensure a completely hands-off experience for the company’s organizers, the technician stayed on-site for the duration of the three-hour broadcast to monitor audio levels and signal stability, followed by a swift teardown immediately after the game.

Bring the Big Screen to Your Office

From industrial spaces and warehouses to standard boardrooms, Vancouver Projector Rentals designs custom visual layouts for corporate gatherings across BC.

Reach out to our team to build an equipment package tailored to your venue and audience size.

[email protected]

(604) 243-3356
June 26, 2026
Multi-LED Video and TV AV Setup for FIFA World Cup Watch Party in Restaurant
Vancouver Projector Rentals recently coordinated a comprehensive multi-zone audio-visual installation for a FIFA World Cup watch party at the Bow & Stern restaurant in Brentwood, Burnaby, BC. The event required synchronized video streaming and high-impact audio distributed across eight distinct areas of the venue: the lounge, the six dining rooms, and the outdoor patio with two LED Video Walls and six 4K TVs.

The Goal: Synchronized Broadcast Across Multiple Zones

The primary objective was to transform a multi-room restaurant layout into an immersive viewing environment for the FIFA World Cup Games. The setup needed to stream a live game broadcast simultaneously to multiple displays, ensuring high visibility in both indoor restaurant lighting and outdoor daylight. Additionally, the audio system required integration with the venue’s house PA to broadcast commentary and custom playlists throughout the entire space. Vancouver Projector Rentals successfully delivered this integration and provided all the necessary cables and adapters.

The Custom Large Screen Equipment Layout

To achieve full coverage across the lounge, dining rooms, and patio, Vancouver Projector Rentals deployed a high-performance array of display and audio gear, including one indoor Large LED Wall in the lounge area, two 75” 4K TVs, two 55” 4K TVs, two 43” 4 TVs, all with stands in the dinning spaces and one outdoor LED Wall in the restaurant patio:
- Dual 10′ x 6′ P2.9 LED Video Walls: One ground-supported modular LED wall was built indoors, while a second high-brightness LED wall was assembled on the patio to combat daylight ambient glare.
- Commercial 4K Ultra HD TVs: Multiple 75″, 55″ and 43” 4K displays mounted on heavy-duty rolling TV stands were strategically positioned to ensure every seat had a clear line of sight.
- Multi-Zone Sound Reinforcement: High-output JBL EON 715s on stands provided dedicated audio for the LED wall zones.
- Signal Management: An analog mixer and direct injection (DI) boxes handled audio feeds, connecting directly to the venue’s integrated house sound via specialized RCA and AUX lines.
Long-Distance Video Distribution via SDI

Standard HDMI cables quickly lose signal integrity over long distances, making them unreliable for large layouts. Because the displays were spread across three separate zones up to 50 feet apart, our team engineered the signal distribution using professional SDI (Serial Digital Interface) cables and HDMI-to-SDI adapters. This heavy-duty cabling allowed us to run hundreds of feet of video lines through the restaurant without any signal degradation, latency, or dropouts, ensuring a perfectly synchronized 4K broadcast on every single display.

Turnkey Delivery and On-Site Technical Support

Because of the complexity of linking multiple 4K displays and modular LED panels across separate rooms, this project utilized a full technician service package: six professional AV technicians for setup, one technician on-site during the entire event to ensure everything ran smoothly, and four technicians for teardown.

In a busy, high-traffic hospitality space, presentation is everything. Our crew meticulously organized every cable run to keep the venue clean and visually presentable. All lines were safely taped down along walkways to eliminate tripping hazards and neatly tacked along walls to blend seamlessly into the restaurant’s architecture.

Due to the high-profile nature of the live broadcast, dedicated on-site technicians remained at the venue for the duration of the event. The crew managed the live video feeds, controlled audio levels between the broadcast commentary and guest playlists during commercial breaks, and executed a swift teardown immediately following the event.

Plan Your Next Multi-LED and TV Display Event

Whether you are hosting a broadcast watch party, a corporate activation, or a restaurant event in Burnaby or the Greater Vancouver area, our team provides the premium hardware and live technical support to ensure a flawless execution.

Contact Vancouver Projector Rentals today to design an AV package tailored to your venue’s unique layout.

[email protected]

(604) 243-3356
June 26, 2026
Reliable Hybrid AV Support for Vancouver Town Halls
Organizing a corporate town hall for a large group of employees requires AV equipment and precise timing. Vancouver Projector Rentals recently coordinated a full-service AV package and on-site technical support for a staff presentation at Kindred Construction’s East Vancouver office, ensuring clear communication for over 60 attendees.

The Goal: Crystal Clear Hybrid AV Setup

The primary objective was to deliver a professional-sounding environment for an internal hybrid company meeting. With dozens of staff members gathered in a fast-paced workspace, and many more joining over Microsoft Teams, the client needed guaranteed audio clarity and a dedicated technician on-site to handle setup, real-time adjustments, and troubleshooting so the internal team could focus entirely on their presentation.

The Live Streaming Setup Solution for the Event:

Vancouver Projector Rentals delivered and installed a pro-grade hybrid setup:
- Professional Sound Coverage: Two high-output JBL EON 715 speakers on tripod stands were placed strategically to deliver balanced audio throughout the room.
- Digital Mixing & Connectivity: A Behringer X-Air 16 digital mixer and an audio interface were utilized to control inputs and maintain crisp, feedback-free volume levels.
- Wireless Microphones: A dual-channel wireless handheld microphone system gave presenters complete mobility across the floor.
- Camera Support: A professional 4K livestreaming setup was set up for their hybrid event.
- On-Site Technician Service: Our service included equipment delivery, prompt front-door loading, full system calibration, and active on-site technical monitoring during the event, followed by immediate teardown.
Adaptable Logistics and Execution

Corporate schedules and venue conditions can change rapidly. When the event timeline was adjusted on short notice, our team repositioned the arrival window to guarantee the system was fully operational and tested 30 minutes before the presentation began.

Plan Your Next Corporate Presentation

Whether you are hosting a staff town hall, a quarterly review, or a hybrid company meeting, Vancouver Projector Rentals provides the high-quality gear and technical expertise your business needs. Contact us today to customize an audio-visual package with professional delivery and setup for your next corporate event.

Reach out to us for a quote:

[email protected]

604-243-3356
June 3, 2026
Professional AV Setup for Healthcare Conferences in North Vancouver
The North Shore Division of Family Practice hosted its annual primary care conference at the Delbrook Community Centre, which required a technical partner capable of managing a multi-room setup with precision. Having supported this event previously, Vancouver Projector Rentals was brought back to provide a comprehensive audio-visual solution across three distinct presentation spaces.

The Challenge: Seamless Multi-Room Integration

The event layout spanned one large keynote hall and two smaller breakout rooms. The client’s goal was to ensure high-quality audio reinforcement in every room while capturing and recording all presentations in the main hall for future use.
Our team delivered a turnkey service including specialized equipment, delivery, and full-day technical support. The setup featured:

Main Hall Projection & Audio: A high-performance 1080p 5000 Lumen Projector and an 80″ x 80″ tripod screen provided crisp visuals even in a brightly lit community center space. We deployed four Event & Outdoor Speakers on professional stands, managed by a Digital mixer for balanced sound distribution.

Wireless Audio Across Rooms: To facilitate Q&A and multiple presenters, we supplied six wireless handheld microphones (distributed as three dual-mic sets) with professional mic stands for all three rooms.

Recording & Documentation: A specialized AV Recording Package was integrated into the main room. This included a professional camera, tripod, and audio interface connected to a dedicated laptop to capture high-fidelity video and audio of all three primary talks.

Technical Onsite Support: Our team of technicians arrived at dawn to coordinate the underground load-in and ensure all systems, including those in the breakout rooms, were calibrated and tested before the 9:00 AM start.
Reliable AV and Live Stream Execution for North Vancouver Organizations

By providing the same technical lead as the previous year, we ensured continuity and a deep understanding of the Delbrook Community Centre’s layout. This familiarization enabled a faster, more efficient setup. From the initial delivery and AV setup to running a live-streaming event and finalizing post-event recording edits, Vancouver Projector Rentals handled the technical heavy lifting. This allowed the Division of Family Practice team to focus entirely on their healthcare coordinators and guest speakers, confident that their message was being heard and recorded with professional clarity.

Plan Your Next Multi-Room Conference

Whether you are hosting a medical seminar, a corporate training session, or a community town hall, Vancouver Projector Rentals offers the expertise to manage complex, multi-space events. We provide tailored quotes that include professional delivery, setup, and on-site technical support throughout Vancouver and the North Shore.

Contact us today!

(604) 243-3356

[email protected]
May 8, 2026
Panel Audio & Recording: Kindred Construction
Building long-term professional relationships is a testament to quality service. Vancouver Projector Rentals was proud to return to Kindred Construction to provide audio-visual support for a recurring corporate event. For this project, we were tasked with transforming a standard office space into a high-functioning panel discussion hub, requiring a sophisticated microphone array and a custom recording solution.

The Goal: Live Sound and Podcast Capture

The client required a dependable audio environment for a multi-speaker panel discussion hosted at their corporate office. The objective was twofold: ensure every word was heard clearly by the live audience and capture the entire discussion with broadcast-quality precision for a future podcast episode.
The Technical Audio Recording Solution

To ensure a professional experience for the six-person panel, we deployed an expansive audio package tailored for group discussions:

Multi-Microphone Array: We provided six Wireless Handheld Microphones paired with six professional mic stands. This gave each panelist a dedicated audio source, ensuring seamless transitions between speakers.

High-Fidelity Sound: We installed two Event & Outdoor Speakers on elevated tripods, managed by a centralized Analog Mixer. This allowed our technician to balance levels in real-time to prevent feedback.

Podcast Integration: Upon a last-minute request, we integrated a high-resolution digital recording interface into the soundboard to capture the raw audio feed directly.
Technician Services & Post-Production

Vancouver Projector Rentals provided full audio-visual service logistics, including delivery, setup, and testing well before the event started. In addition to live event support, we provided professional post-event audio editing services. Within days of the event, we delivered polished, edited audio files via a secure cloud link, giving the marketing team ready-to-use content for their company

Transform Your Discussion into Content

Are you planning a panel discussion, town hall, or seminar? We can help you go beyond live sound by capturing your event for future use. Contact Vancouver Projector Rentals for a consultation on our audio and recording packages, including post-production editing.

(604) 243-3356

[email protected]
February 19, 2026
AV Setup, Professional Results: Powering a Two-Room Technical Conference in North Vancouver
When a technical conference requires managing concurrent presentations across multiple rooms, the AV demands shift from simple rental to expert, full-service integration. We recently partnered with a leading engineering firm to deliver a comprehensive, dual-room audio-visual and recording solution for their technical presentations at the Pinnacle Hotel in North Vancouver. This event is a perfect case study of how Vancouver Projector Rentals (VPR) provides peace of mind for mission-critical corporate events.

The Challenge: Dual Rooms, Mixed Equipment, and Mission-Critical Recording

Our client had a clear objective: to host two simultaneous presentation tracks and professionally record both for attendees who couldn’t attend live.

The logistics were complex:
1. Room 1 Integration: Full conference package setup with a screen, projector, speaker, and microphone. VPR was tasked with integrating our professional recording equipment with their existing setup. We needed a reliable way to capture all presentation and microphone audio without interference, including a camera to record the presenter.
2. Room 2 Full Setup: This room required a complete, high-end AV package from the ground up, plus its own dedicated recording system. For this conference room, a fastfold screen, high-lumen projector, PA system with microphone, and all the recording equipment to live stream the presentation were set up.
This project demanded more than just dropping off equipment; it required careful pre-planning, technical expertise on the day, and a focus on delivering a ready-to-use final product.

VPR’s Full-Service Solution: Expertise Meets Equipment

Our team developed a custom, dual-room package designed for maximum clarity and reliability, leveraging both our state-of-the-art rental gear and specialized technical services.

Room 2: The Complete Presentation Hub

For the room requiring a new setup, we deployed a professional standard, ensuring every detail supported the presenters:
- High-Impact Projection: A powerful 1080p 5000 Lumen Projector paired with a crisp 120″ Fast Fold Screen and screen skirting for a polished aesthetic.
- Crystal-Clear Audio: A robust PA System with dedicated Wireless Handheld Microphones ensured every technical detail was heard, even in a crowded conference setting.
Room 1: Seamless Integration and Reliability

The critical task in the first room was integration. Our dedicated on-site technician ensured success by:
- Audio Capture: Tapping directly into the output of the client’s existing audio mixer. This crucial step guaranteed that our recording gear captured the pristine, mixed audio from their microphones and presentation computers.
- Troubleshooting: We arrived equipped with all necessary cables and adapters, eliminating potential compatibility issues and ensuring a timely, professional 7:00 AM setup.
The Post-Production Value-Add

Our commitment to quality extended far beyond the live event. Included in our service was our Dual Room Recording Package (using dedicated 4K/1080P Webcams, Audio Interfaces, and Laptops) and, most importantly, Post-Production Video Editing.

Instead of simply filming a projector screen (which often results in poor quality), our technician captured the presenter on the webcam and then seamlessly incorporated the presenter’s original PowerPoint slides in post-production. This method delivers a superior, professional video asset—clear presenter footage combined with clean, legible slides—perfect for distribution or archiving.Beyond the live event, we ensured quality through our comprehensive service offerings.

This included our Dual Room Recording Package, which featured dedicated 4K/1080P webcams, audio interfaces, and laptops. Crucially, it also encompassed Post-Production Video Editing.

Instead of filming the projector screen poorly, our technician recorded the presenter on a webcam and seamlessly integrated the presenter’s original PowerPoint slides in post-production. This advanced method produces a superior, professional video asset—featuring crisp presenter footage and clean, legible slides—ideal for distribution or archival purposes.

The Result: Flawless Execution and Professional Assets

The technical conference was executed flawlessly. By providing one point of contact for two concurrent, complex AV setup and recording needs, we took the burden off the client’s internal team. They were able to focus entirely on their agenda and presenters, confident that both the live audience experience and the crucial post-event recording requirements were handled with precision.

If your next corporate event or technical seminar in Vancouver demands dual-room support, sophisticated integration, or broadcast-quality content recording, don’t leave it to chance. Partner with Vancouver Projector Rentals for the expertise, equipment, and service package that guarantees success.

Contact us today to discuss how we can create a custom AV and recording solution for your next multi-track event!
February 10, 2026
From Live Panel to Polished Podcast: A Vancouver Audio Case Study
Hosting a live event is complex. Hosting a live event and trying to capture high-quality audio for a podcast at the same time? That introduces a whole new level of technical challenges. How do you manage multiple speakers? How do you ensure the audio is clean, with no interference? And who handles all the technical work while you’re busy engaging your audience?

We recently had the pleasure of partnering with a local host to provide a complete, hands-off audio solution for his live panel discussion and podcast recording at UBC Robson Square. This event is a perfect case study for clients who need more than just equipment; they need peace of mind.

The Vision: A Seamless Live Podcast Recording

The event’s goal was clear: host an engaging live panel discussion and, simultaneously, capture pristine, multi-track audio from all five panelists. This recording would then be edited and produced into a professional podcast episode.

The challenge was logistical. The host needed to be entirely focused on moderating the discussion, not on managing audio levels, checking batteries, or troubleshooting equipment. The client was looking for a “done-for-you” service that covered everything from setup to the final, polished audio file.

The Solution: Beyond Rental, A Full-Service Package

While the initial inquiry was for five wireless microphones and a mixer, we identified a much greater need through our consultation. This wasn’t a simple “rent-and-return” scenario; it required on-site technical management and post-production expertise.

Our team provided a complete, end-to-end audio recording package:
Professional Equipment: We supplied five wireless handheld microphones, ensuring each of the panelists had clear, individual audio capture. These were routed to a professional audio mixer and recording interface.

On-Site Technician: This was the key to the event’s success. A dedicated VPR technician was on-site for the entire 4-hour event. This technician handled all aspects of the audio: setup, testing, managing frequencies to avoid interference, and actively monitoring the recording levels throughout the live discussion.

Complete Post-Production: Our work didn’t end when the event did. After teardown, our team took the raw, multi-track audio files and professionally edited and mixed them. This involved cleaning up the audio, balancing the levels between speakers, and mastering the final track.
The Result: A Flawless Event and a Ready-to-Use Podcast

By having our technician manage the entire audio workflow, the host was able to focus 100% on his panelists and audience. He didn’t have to worry about a single technical detail.

The event was a complete success. The client received the raw audio files as requested, and shortly after, the fully edited, mixed, and broadcast-ready podcast episode.

Are you planning a live panel, conference, or podcast recording in Vancouver? Don’t let the technical details overwhelm you. Our team can provide a comprehensive, on-site audiovisual solution to ensure your event runs smoothly and your content sounds professional.

Contact us today to discuss your live event audio needs!
January 29, 2026
A Flawless View: How We Powered Kellsie Bain’s Sold-Out Makeup Masterclass in Vancouver
For any live demonstration, workshop, or masterclass, the primary goal is to provide every attendee with a valuable, clear, and engaging experience. When renowned makeup artist Kellsie Bain planned a two-day bridal makeup masterclass in Vancouver, she knew that ensuring perfect visibility for her 25-30 students was non-negotiable. She needed a professional AV setup that could capture the finest details of her artistry and project them flawlessly. That’s where Vancouver Projector Rentals came in.

The Challenge: Ensuring Every Seat is the Best Seat in the House.

Kellsie’s event was held at the beautiful Workbook Studio in Vancouver. The vision was clear: to create an interactive learning environment where every attendee could follow the intricate steps of bridal makeup application, regardless of their seating position.

This presented a few key challenges. The client had encountered issues at past events with poor light reflection on screens, which washed out crucial details. The camera and screen quality needed to be high enough to truly highlight the demonstration for everyone, especially those in the back of the room. Kellsie needed a reliable and professional team to handle the technical aspects, so she could focus on what she does best: teaching.

The Solution: A Tailored 4K Live Feed Setup

Our team designed a comprehensive solution to meet and exceed these requirements. The core of our setup was a live feed from a high-quality camera to a large, vibrant display.

We provided a complete package that included:
- A 75″ 4K TV: This large-format screen was chosen to provide a crystal-clear, life-sized view of the makeup application for the entire room.
- Professional 4K Camera Package: We used a Panasonic AG-DVX200 4K camera paired with a Sony 18-105mm lens. This combination enabled us to position the camera behind the audience and zoom in for extreme close-ups, capturing every brushstroke in stunning detail.
- Full On-site Support: We provided comprehensive end-to-end service, extending beyond just equipment. Our team managed delivery, setup, and teardown well before the start time. Crucially, a technician remained on-site to operate the camera and ensure the live feed ran smoothly throughout the two-day event, providing Kellsie with complete peace of mind.
The Result: A “Perfect” Setup and a Thrilled Client

The event was a resounding success. Our tailored AV solution transformed the space and directly addressed the client’s goals, providing a clear, detailed view for every attendee and eliminating past issues with screen reflection and visibility.

The feedback we received speaks for itself. Kellsie also left a five-star Google review, stating she was “very impressed and happy” with the service and that the AV was “one of the best set-ups we’ve had for our events”. Link for Google review

Most rewarding for us is knowing we provided a seamless experience that empowered our client’s success. Kellsie confirmed she will “definitely reach out for future events in BC!”. Check out the Instagram Post

Are you planning a masterclass, corporate training, or live demonstration? Contact Vancouver Projector Rentals today, and let us help you ensure your vision is seen perfectly by everyone in the room.

Email: [email protected]

Contact number: (604) 243-3356
October 16, 2025