Category: Event Setup

Professional AV Setup for Healthcare Conferences in North Vancouver
The North Shore Division of Family Practice hosted its annual primary care conference at the Delbrook Community Centre, which required a technical partner capable of managing a multi-room setup with precision. Having supported this event previously, Vancouver Projector Rentals was brought back to provide a comprehensive audio-visual solution across three distinct presentation spaces.

The Challenge: Seamless Multi-Room Integration

The event layout spanned one large keynote hall and two smaller breakout rooms. The client’s goal was to ensure high-quality audio reinforcement in every room while capturing and recording all presentations in the main hall for future use.
Our team delivered a turnkey service including specialized equipment, delivery, and full-day technical support. The setup featured:

Main Hall Projection & Audio: A high-performance 1080p 5000 Lumen Projector and an 80″ x 80″ tripod screen provided crisp visuals even in a brightly lit community center space. We deployed four Event & Outdoor Speakers on professional stands, managed by a Digital mixer for balanced sound distribution.

Wireless Audio Across Rooms: To facilitate Q&A and multiple presenters, we supplied six wireless handheld microphones (distributed as three dual-mic sets) with professional mic stands for all three rooms.

Recording & Documentation: A specialized AV Recording Package was integrated into the main room. This included a professional camera, tripod, and audio interface connected to a dedicated laptop to capture high-fidelity video and audio of all three primary talks.

Technical Onsite Support: Our team of technicians arrived at dawn to coordinate the underground load-in and ensure all systems, including those in the breakout rooms, were calibrated and tested before the 9:00 AM start.
Reliable AV and Live Stream Execution for North Vancouver Organizations

By providing the same technical lead as the previous year, we ensured continuity and a deep understanding of the Delbrook Community Centre’s layout. This familiarization enabled a faster, more efficient setup. From the initial delivery and AV setup to running a live-streaming event and finalizing post-event recording edits, Vancouver Projector Rentals handled the technical heavy lifting. This allowed the Division of Family Practice team to focus entirely on their healthcare coordinators and guest speakers, confident that their message was being heard and recorded with professional clarity.

Plan Your Next Multi-Room Conference

Whether you are hosting a medical seminar, a corporate training session, or a community town hall, Vancouver Projector Rentals offers the expertise to manage complex, multi-space events. We provide tailored quotes that include professional delivery, setup, and on-site technical support throughout Vancouver and the North Shore.

Contact us today!

(604) 243-3356

[email protected]
May 8, 2026
75″ TV Rental for Olympic Game Streaming at Prophecy Cocktail Bar
Recently, our team at Vancouver Projector Rentals had the pleasure of supporting a corporate game night gathering at the sophisticated Prophecy Cocktail Bar, located at the iconic Hotel Georgia.

The Goal: Immersive Olympic Viewing using a 75” TV

The client’s objective was clear: create a premium viewing experience for guests to enjoy the Olympic Games during an evening cocktail reception. Due to the large crowd at the venue, they needed an appropriate PA solution to amplify the audio.
The Vancouver Projector Rentals AV Setup Solution

To ensure the broadcast was visible from every corner of the lounge, we provided a comprehensive technician-assisted package:

Large-Format Visuals: We used a 75″ 4K Smart TV, providing the size and clarity necessary for fast-paced sports viewing.

Professional Staging: The display was mounted on a heavy-duty TV floor stand at “standing height,” ensuring optimal sightlines for a mix of seated and standing guests.

PA Audio Equipment: While TVs have built-in sound, we integrated a high-output 15” JBL Event Speaker on a dedicated stand. This allowed the commentary to be heard clearly over the ambient noise of a busy cocktail bar.

Seamless Connectivity: Our technician provided all necessary HDMI cabling, power extension cords, and power strips to bridge the gap between the venue’s outlets and the client’s streaming devices.
Professional AV Technical Support & Delivery

The logistics of downtown Vancouver, particularly venues with unique entry points like Prophecy (off Howe Street), require precision. Vancouver Projector Rentals handled the full delivery, navigating the stairs and meeting the Hotel Georgia Annex’s specific load-in requirements.

Our technician team ensured the hardware was fully staged and tested before the client’s IT department arrived to sync their streaming service. By providing on-site setup and teardown, we allowed the marketing team to focus entirely on their guests while we managed the technical backbone of the event.

Plan Your Next Event at Prophecy Cocktail Bar

Whether you are streaming a global sporting event (check out our FIFA World Cup Event TV Package or FIFA World Cup Projection Package), running a slideshow for a brand launch, or need a microphone for a keynote, we have the inventory to help. From 55″ to 75″ 4K displays and full-range audio systems, we specialize in making technical setups look easy.

Contact us today to book your equipment:

(604) 243-3356

[email protected]
April 23, 2026
Professional AV Setup at UBC: Large Scale Rear Projection
When hosting a high-profile presentation at the University of British Columbia (UBC), visual impact and professional look are crucial. Vancouver Projector Rentals was recently hired to provide a complete technician-led AV solution at the AMS Student Nest building. This ensured a smooth experience for a mid-day Student Event.

The Challenge: Set up a Rear Projection to ensure a Clean Aesthetic

The client needed a large display that would look sleek and professional in the venue. To maintain a tidy appearance without visible cables or equipment blocking the view between the audience and the screen, we decided to use rear projection. This setup located the projector behind the screen, concealing the hardware while delivering a clear, bright image to the viewers.

The Vancouver Projector Rentals Event Setup Solution

To meet the specific needs of the UBC venue, our team set up a Large Scale Rear Projection package designed for large indoor spaces:
- 144″ x 81″ Fast-Fold Screen: A large, professional-grade screen that offers an immersive viewing experience with rear projection, including an 81”x144”dress-up screen kit to professionalize the look. Specialized Rear Projection Surface: Unlike regular screens, this surface is designed to let light pass through from the rear, eliminating shadows on presenters.
- 1080p 5000 Lumens Projector: High brightness was crucial to maintain color accuracy and clarity in the university environment’s ambient light.
VPR Expert Technician Service & Delivery

Efficiency and technical accuracy are what Vancouver Projector Rentals is known for. For this project, our service included:
- On-Site Delivery & Setup: Our technician team arrived at the UBC Student Nest campus to set up the intricate Fast-Fold frame and rear projection screen.
- Active Event Support: To ensure complete peace of mind, our technician remained on-site throughout the event, providing live support and troubleshooting.
- Teardown & Pickup: After the presentation, our team managed the breakdown and removal of all equipment, restoring the space to its original condition.
Let Vancouver Projector Rentals Setup your Next Presentation

Whether you are hosting a seminar at a university, a gala in a ballroom, or a corporate meeting in downtown Vancouver, Vancouver Projector Rentals offers the technical know-how to make your event a success. We specialize in complex setups, including rear projection and large screens, with dependable delivery and professional on-site support.

Reach out today for a quote:

(604) 243-3356

[email protected]
April 17, 2026
Dual 4K TV Rental: Professional Setup in Downtown Vancouver
When a Vancouver-based business firm required a sleek, mobile TV rental visual solution for a corporate gathering, they turned to Vancouver Projector Rentals for a high-quality equipment package and professional technician support. The goal was to provide 2x 4K displays for a multi-day event at a premier office location on Burrard Street.

The Goal: Mobile 4k TV and a stand rental setup

The client needed to display independent video content across two separate areas of their office. Because the layout of corporate events can be dynamic, they require 4K portable TV solutions that deliver high-end visual quality and the flexibility to move displays around the room or to different locations on the floor as needed.

The Vancouver Projector Rentals the best TV Rental provider

To meet the specific technical requirements and the 11th-floor logistics of a Downtown Vancouver office tower, we provided a comprehensive AV package designed for mobility:
- Dual 4K Displays: We deployed two 55” 4K Ultra-HD TVs, providing crisp, vibrant imagery for different presentations running simultaneously on separate laptops via HDMI and USB-C.
- Portable Rolling TV Stands: To ensure the setup was completely mobile, both TVs were mounted on professional-grade rolling stands. This allowed the client to easily move the screens approximately 14 meters apart or reposition them instantly to suit the flow of the event.
- Full Technician Service: Our team provided a turnkey experience, including delivery, professional setup, and teardown. By assigning a dedicated technician, we coordinated access through the loading bay and ensured the equipment was perfectly calibrated on-site.
- Flexible Scheduling: We accommodated a multi-day rental with precise delivery and pickup windows to align perfectly with the client’s office hours and project timeline.
Reliability and AV Technical Support in Downtown Vancouver

Operating in a high-rise environment requires punctuality and clear communication. By choosing our technician service, the client avoided the hassle of navigating loading docks and assembling heavy equipment. Our technician managed the entire process, from the initial arrival at the loading bay to the final cable management on the 11th floor.

The result was a stress-free experience for the organizers, with a professional, TV mobile rental package that performed flawlessly throughout the event.

Plan Your Next Event with Vancouver Projector Rentals

Whether you need a single projector for a boardroom or multiple 4K displays on mobile stands for a flexible office setup, Vancouver Projector Rentals has the inventory and expertise to make it happen. We specialize in providing reliable AV equipment with the added benefit of professional on-site support across Vancouver and the Lower Mainland.

(604) 243-3356

[email protected]
April 5, 2026
Corporate Staging Rental for Tap & Barrel Brentwood Event
When hosting a corporate gathering at a venue like Tap & Barrel Brentwood, creating a focal point for speakers is essential. Vancouver Projector Rentals was recently contracted by a pharmaceutical company to provide a professional staging solution for their event at The Amazing Brentwood. This project highlights our ability to navigate specific retail environments and deliver with precision and timing.

The Goal: Stage Rental for a corporate presentation

The client required a designated area for speeches and presentations within the restaurant’s second-floor private room. To ensure the speakers were visible to all guests in the dining layout, a sturdy, elevated platform was necessary. The setup needed to be professional, safe, and installed within a strict pre-event window.

The Stage Rental Solution from Vancouver Projector Rentals

To meet the spatial requirements of the venue, Vancouver Projector Rentals deployed a compact yet sturdy staging package:
- Modular Stage Platforms: We utilized two 4′ x 4′ Stage Platforms, locked together to create a stable area for presenters.
- Aesthetics: The setup included Black Stage Skirts to conceal the structural legs and cabling, ensuring a polished, corporate appearance that matched the venue’s aesthetic.
Reliable Staging and Delivery

Whether your event is in a hotel ballroom or a restaurant in a commercial center, Vancouver Projector Rentals handles the heavy lifting. We specialize in navigating complex load-ins and providing timely setup and strike services across Burnaby and Vancouver.

Contact Vancouver Projector Rentals today to reserve modular staging, podiums, and AV equipment for your next corporate function.

(604) 243-3356

[email protected]
April 1, 2026
Dual Projection Screen setup at Vancouver Public Library Event
Event planners often need reliable AV partners to execute their vision within specific budgets. Vancouver Projector Rentals recently collaborated with a local event planning firm to support the “Her Power Association” gathering at the iconic Vancouver Public Library (Central Branch). This project required balancing high-impact visuals with logistical precision in a busy downtown location.

The Goal: Dual Projection Display setup for a business presentation at Vancouver Library Hall

The client required a dual-projection screen setup to ensure visibility for 150 attendees. The layout involved placing the projector screens on either side of the stage to display PowerPoint presentations and videos clearly. The challenge was to provide a professional, high-brightness solution that fit within a strict budget while navigating the specific loading constraints of the library’s basement function hall.

The AV Technical Solution provided by Vancouver Projector Rentals

To meet the visual requirements and the client’s budget, Vancouver Projector Rentals adjusted the initial proposal to a cost-effective yet powerful configuration:
- Dual Projection Rental Package: We deployed two 1080p 5000 Lumen Projectors. High brightness was essential to ensure the video content popped, even with the venue’s ambient lighting.
- Flexible Screening: We utilized two 80″ Tripod Screens. While Fast Fold screens were considered, these professional tripod screens offered a budget-friendly alternative that provided excellent visibility for the audience.
- Synchronized Display: Our technicians managed the cabling and HDMI signal splitting to ensure the same video feed played synchronously on both screens, spaced 16 feet apart.
Navigating Logistics at the Vancouver Public Library

Venues like the Vancouver Public Library present unique logistical hurdles. The function hall is located in the basement, and standard loading bays are not always the most efficient option for specific setups. Our team coordinated closely with the planner to determine the best access point, utilizing street-side unloading near the main entrance. Our technicians handled the manual load-in down the stairs, ensuring the setup was completed strictly by the 11:00 AM deadline.

Reliable Support for Event Planners

This project demonstrates our willingness to work with event planners to find solutions that fit both their technical needs and financial constraints. By pivoting the equipment list and managing the downtown logistics, Vancouver Projector Rentals ensured a stress-free experience for the organizers.

Partner with Vancouver Projector Rentals

Are you an event planner looking for a flexible AV partner in Vancouver? Whether you need a simple tripod setup or a complex multi-screen production, we have the inventory to make it happen. Contact Vancouver Projector Rentals today for a custom Technician Setup quote tailored to your venue and budget.

(604) 243-3356

[email protected]
March 27, 2026
Film Premiere AV Setup at Royal Vancouver Yacht Club
When independent filmmakers need to transform a prestigious venue like the Royal Vancouver Yacht Club (R.V.Y.C.) into a professional cinema, they require more than just a projector and screen equipment rental; they need a full-service production partner. Vancouver Projector Rentals recently facilitated a seamless screening experience for a TV pilot premiere hosted in the club’s main dining area.

The Goal: Cinema Quality in a Private Club

The objective was to create a memorable “theatre” atmosphere for a cast and crew of approximately 100 guests. To achieve this within a dining environment, the client required a hands-off Audio Visual solution that included high-definition projection, immersive sound, and technical coordination to integrate with the venue’s infrastructure.

The Technical Solution

To meet the rigorous standards of a film premiere, we deployed a premium Projection and Audio package suite tailored to the room’s constraints:
- Cinema Projection: We used a 16,000-lumen high-output laser projector paired with a 120-in wide fast-fold screen and Drapes. Our technicians managed multiple file formats (HD and UHD) to guarantee crisp, uninterrupted presentation.
- Specialized Optics: Due to the dining room layout, we utilized a 0.69-0.95:1 Short-Throw Lens. This allowed the projector to be placed close to the screen, maximizing floor space for guests and eliminating the risk of shadows from the audience walking in front of the light.
- Immersive Audio: We installed a high-fidelity system featuring four 1300W 15” Speakers (JBL EON715) and a dedicated 1500W 18” Powered Subwoofer (JBLEON718S). This provided a full audio experience, perfect for both the film’s score and ambient music during the reception.
- On-Site Management: A dedicated technician remained on-site to manage media playback, adjust audio levels for introductions, and ensure smooth transitions.
Proactive Problem-Solving

Success was secured during the pre-production site visit. The venue has a critical ceiling height constraint (8-foot ceilings) that would have interfered with a standard screen setup. By identifying this early, we provided a custom projection screen configuration; we set up the fast-fold screen at the bottom of the legs, which worked perfectly with the architecture, preventing potential failure and ensuring every guest had an unobstructed view.

Make Your Premiere Unforgettable

Are you planning a film screening, private premiere, or visual presentation in Vancouver? Whether you are hosting at a private club, gallery, or an unconventional space, Vancouver Projector Rentals has the specialized projector lenses and surround-sound systems to turn any room into a cinema. Contact us for a consultation and a custom technical floor plan.

(604) 243-3356

[email protected]
March 25, 2026
Reliable Audio Setup for PwC United Way Auction
Consistency is key when planning annual corporate events. Vancouver Projector Rentals was pleased to be contacted once again by PwC (PricewaterhouseCoopers) to support their annual United Way Charity Auction at their Vancouver office. Having successfully set up the previous year, the client requested that the exact audio configuration be replicated to ensure another smooth fundraising experience.

The Goal: Replicating AV Setup Success

For a high-energy event like a charity auction, audio clarity is the most critical technical element. The auctioneer contacted us for a speaker and microphone rental as they need to be heard clearly across a busy office floor to maximize engagement and bids.

The Technical Solution

To match the successful configuration of the previous year, Vancouver Projector Rentals deployed a robust audio package rental designed for wide coverage:
- Speaker System: We installed four Professional JBL Speakers on tripods. This four-point setup ensured that sound was distributed evenly throughout the large office space, preventing “dead zones” and ensuring every bid was heard.
- Wireless Microphones: We supplied a set of 2 wireless handheld microphones. This allowed the auctioneer and event organizers to move freely through the crowd to engage with donors without being restricted by cables.
- Flexible Logistics: Understanding the logistics of a downtown corporate high-rise, we coordinated a flexible schedule. Our team arranged an early-morning drop-off to coordinate loading dock availability, followed by a dedicated technician arriving in the afternoon to perform the final setup and calibration just before the event began.
Professional Execution

By maintaining detailed records of past events, Vancouver Projector Rentals made the booking process effortless for the PwC team. We were able to pull up the previous year’s schematics and quote immediately, allowing the client to confirm their needs with a single email. The result was a seamless setup and a successful auction.

Plan Your Corporate Event with Vancouver Projector Rentals

Are you organizing a recurring corporate event, fundraiser, or office party in Vancouver? Trust a team that remembers the details. Vancouver Projector Rentals offers reliable audio-visual solutions and keeps track of your preferences to make planning next year’s event even easier.

(604) 243-3356

[email protected]
March 7, 2026
TV Rentals for Exhibition booth at Vancouver Convention Centre
Exhibiting at major trade shows requires seamless execution, especially when managing the strict protocols of a complex venue like the Vancouver Convention Centre. Vancouver Projector Rentals was recently contracted by an international group to provide TV rentals for their exhibition booth.

Professional Trade Show Display

The client needed a reliable visual hub to showcase their presentations within a standard 10’x10′ booth. We provided a 43″ 4K TV Rental mounted on a Heavy-Duty Floor Stand. This setup offered a clean, professional appearance with a small footprint, ensuring high visibility without overcrowding the exhibit space.
Navigating VCC Logistics

Beyond providing equipment, our primary value lies in navigating venue logistics. Success at the Vancouver Convention Centre requires adherence to strict loading dock and security rules. Our technician services included:

Logistics Coordination: We managed loading bay access and handled all necessary vehicle clearances and security passes.

Full-Service Setup: Our team provided delivery and professional TV and Stand setup directly at the booth, conducting equipment testing to ensure the display was operation-ready.

Flexible Teardown: When the client’s travel schedule changed, requiring an early morning pickup before the main loading bays opened, our technicians adapted immediately. We utilized alternative access points to retrieve the equipment, allowing the client to depart on time without stress.
Secure Your Booth Display with Vancouver Projector Rentals

Are you preparing for a trade show or convention at the Vancouver Convention Centre? Don’t let complex loading dock schedules distract you from your sales goals. Vancouver Projector Rentals offers high-definition TV rentals, professional stands, and seamless delivery services tailored to venue protocols.

(604) 243-3356

[email protected]
March 4, 2026
Elevating the Runway: Full AV and Lighting Production for a Fashion Show.
When it comes to fashion shows, the atmosphere is everything. It is not just about the clothes; it is about the mood, the lighting, and the energy in the room. Recently, we had the absolute pleasure of partnering with Carolina Botelho and the Dress Cozy brand to bring their vision to life for a high-profile runway show attended by approximately 250 guests, including photographers and media influencers.

The Vision: Modern, Fancy, and Innovative: Everything started with a basic projector rental for a fashion show; the client wanted to display their logo at the beginning of the catwalk. This event is much bigger than that, so the goal was clear: create a high-end, modern aesthetic that would wow the audience. The client needed a central visual display to showcase their logo and video content, but standard placement wouldn’t work for a runway. Additionally, with so many cameras in the room, the lighting had to be flawless, illuminating the models and the clothing perfectly while maintaining a “fancy” ambiance.

The Challenge: Precision Placement One of the unique challenges of a fashion show is shadow management. If a projector is placed too low, models walking the runway can cast shadows on the screen, ruining the visual effect. We also needed to ensure the lighting provided coverage for the photographers without washing out the video display.
Our Solution: A Custom AV Experience

To achieve that requested “innovative” look, we designed a setup that blended functionality with style.

Visuals: We utilized a high-brightness 5000 Lumen Projector paired with a 120″ Fast Fold Screen. To solve the shadow issue and ensure a clean look, the projector was mounted on a truss structure, positioned high enough to clear the models on the catwalk.

Stage Lighting: This was the star of the show. We built six truss towers around the room’s pillars to create an industrial-chic structure. On these, we mounted a mix of 12x battery-powered parcan lights and 16x regular stage parcan lights. This allowed us to wash the room in color and spotlight the runway effectively.

Professional Audio: No fashion show is complete without a soundtrack. We installed a powerful system featuring four 15″ JBL Professional Speakers, a mixer, and wireless microphones, ensuring the DJ’s mix filled the room and announcements were crisp and clear.

Technician Services: This was a full-service project including delivery, setup, and a dedicated on-site technician to manage AV transitions and monitor audio levels throughout the show.
The Result The evening was a massive success. The combination of dynamic lighting and crisp visuals transformed the venue into a professional fashion house. We were thrilled when the client mentioned that our team’s contribution “made the beautiful evening even more special.”

Elevate Your Production with Vancouver Projector Rentals

Are you planning a fashion show, gala, or corporate production that requires more than just a simple screen? Vancouver Projector Rentals specializes in complex AV environments involving professional projection, lighting, trussing, audio rental and live technical management. Contact us today for a consultation and a custom technical floor plan.

(604) 243-3356

[email protected]

Pictures taken by: https://ricomarques.pixieset.com/cbotellhoshow/runway/

Credit: Rico Marques, Photographer
February 25, 2026