Category: Custom & Special Events

Elevating the Runway: Full AV and Lighting Production for a Fashion Show.
When it comes to fashion shows, the atmosphere is everything. It is not just about the clothes; it is about the mood, the lighting, and the energy in the room. Recently, we had the absolute pleasure of partnering with Carolina Botelho and the Dress Cozy brand to bring their vision to life for a high-profile runway show attended by approximately 250 guests, including photographers and media influencers.

The Vision: Modern, Fancy, and Innovative: Everything started with a basic projector rental for a fashion show; the client wanted to display their logo at the beginning of the catwalk. This event is much bigger than that, so the goal was clear: create a high-end, modern aesthetic that would wow the audience. The client needed a central visual display to showcase their logo and video content, but standard placement wouldn’t work for a runway. Additionally, with so many cameras in the room, the lighting had to be flawless, illuminating the models and the clothing perfectly while maintaining a “fancy” ambiance.

The Challenge: Precision Placement One of the unique challenges of a fashion show is shadow management. If a projector is placed too low, models walking the runway can cast shadows on the screen, ruining the visual effect. We also needed to ensure the lighting provided coverage for the photographers without washing out the video display.
Our Solution: A Custom AV Experience

To achieve that requested “innovative” look, we designed a setup that blended functionality with style.

Visuals: We utilized a high-brightness 5000 Lumen Projector paired with a 120″ Fast Fold Screen. To solve the shadow issue and ensure a clean look, the projector was mounted on a truss structure, positioned high enough to clear the models on the catwalk.

Stage Lighting: This was the star of the show. We built six truss towers around the room’s pillars to create an industrial-chic structure. On these, we mounted a mix of 12x battery-powered parcan lights and 16x regular stage parcan lights. This allowed us to wash the room in color and spotlight the runway effectively.

Professional Audio: No fashion show is complete without a soundtrack. We installed a powerful system featuring four 15″ JBL Professional Speakers, a mixer, and wireless microphones, ensuring the DJ’s mix filled the room and announcements were crisp and clear.

Technician Services: This was a full-service project including delivery, setup, and a dedicated on-site technician to manage AV transitions and monitor audio levels throughout the show.
The Result The evening was a massive success. The combination of dynamic lighting and crisp visuals transformed the venue into a professional fashion house. We were thrilled when the client mentioned that our team’s contribution “made the beautiful evening even more special.”

Elevate Your Production with Vancouver Projector Rentals

Are you planning a fashion show, gala, or corporate production that requires more than just a simple screen? Vancouver Projector Rentals specializes in complex AV environments involving professional projection, lighting, trussing, audio rental and live technical management. Contact us today for a consultation and a custom technical floor plan.

(604) 243-3356

[email protected]

Pictures taken by: https://ricomarques.pixieset.com/cbotellhoshow/runway/

Credit: Rico Marques, Photographer
February 25, 2026
Grand Opening Audio: Costco New Westminster
Launching a major retail location like the Costco Business Centre in New Westminster requires flawless organization and clear communication. The organizing team contracted Vancouver Projector Rentals to provide essential sound and microphone support for their high-profile, multi-day Grand Opening event. This project highlights our ability to support large-scale corporate debuts in high-traffic retail environments.

The Goal: Clear Audio in a Warehouse Setting

The objective was to establish a professional audio presence for official announcements and speeches during the opening ceremonies. In a vast warehouse environment, ensuring sound reaches the intended audience clearly, without feedback or echo, is a technical challenge. The client required a turnkey solution to ensure every official presentation was delivered with authority.
The Technical Solution

To meet the needs of this large-scale venue, we deployed a user-friendly audio package designed for maximum coverage:

High-Output Sound System: We provided two Event & Outdoor Speakers mounted on professional tripods. These were strategically positioned to ensure consistent sound distribution, overcoming the ambient noise typical of a warehouse.

Wireless Connectivity: We supplied a set of Dual Wireless Handheld Microphones, allowing corporate speakers to move freely during presentations without being tethered to a specific spot.

Technician Services: We managed all technical logistics, including professional delivery, setup, and teardown. Our technicians ensured the equipment was calibrated for the venue’s acoustics well before the event began.
Reliability in New Westminster

In the fast-paced environment of a corporate launch, there is no room for technical error. We provided the peace of mind necessary for the New Westminster team to focus on their operations while we managed the infrastructure. The result was a seamless event where every speech was heard loud and clear.

Plan Your Event with Vancouver Projector Rentals

Are you planning a retail launch, ribbon-cutting, or marketing event in the Lower Mainland? Vancouver Projector Rentals offers professional sound systems, wireless microphones, and high-brightness projectors specifically curated for large venues. Let us handle the technical setup so you can focus on success.

Vancouver Projector Rentals is the first name called not just for a “backyard movie”, but for EVERY professional presentation, memorial, and hybrid event in the Greater Vancouver. Contact us to set up your event: 604-243-3356 or [email protected]
February 5, 2026
A Flawless View: How We Powered Kellsie Bain’s Sold-Out Makeup Masterclass in Vancouver
For any live demonstration, workshop, or masterclass, the primary goal is to provide every attendee with a valuable, clear, and engaging experience. When renowned makeup artist Kellsie Bain planned a two-day bridal makeup masterclass in Vancouver, she knew that ensuring perfect visibility for her 25-30 students was non-negotiable. She needed a professional AV setup that could capture the finest details of her artistry and project them flawlessly. That’s where Vancouver Projector Rentals came in.

The Challenge: Ensuring Every Seat is the Best Seat in the House.

Kellsie’s event was held at the beautiful Workbook Studio in Vancouver. The vision was clear: to create an interactive learning environment where every attendee could follow the intricate steps of bridal makeup application, regardless of their seating position.

This presented a few key challenges. The client had encountered issues at past events with poor light reflection on screens, which washed out crucial details. The camera and screen quality needed to be high enough to truly highlight the demonstration for everyone, especially those in the back of the room. Kellsie needed a reliable and professional team to handle the technical aspects, so she could focus on what she does best: teaching.

The Solution: A Tailored 4K Live Feed Setup

Our team designed a comprehensive solution to meet and exceed these requirements. The core of our setup was a live feed from a high-quality camera to a large, vibrant display.

We provided a complete package that included:
- A 75″ 4K TV: This large-format screen was chosen to provide a crystal-clear, life-sized view of the makeup application for the entire room.
- Professional 4K Camera Package: We used a Panasonic AG-DVX200 4K camera paired with a Sony 18-105mm lens. This combination enabled us to position the camera behind the audience and zoom in for extreme close-ups, capturing every brushstroke in stunning detail.
- Full On-site Support: We provided comprehensive end-to-end service, extending beyond just equipment. Our team managed delivery, setup, and teardown well before the start time. Crucially, a technician remained on-site to operate the camera and ensure the live feed ran smoothly throughout the two-day event, providing Kellsie with complete peace of mind.
The Result: A “Perfect” Setup and a Thrilled Client

The event was a resounding success. Our tailored AV solution transformed the space and directly addressed the client’s goals, providing a clear, detailed view for every attendee and eliminating past issues with screen reflection and visibility.

The feedback we received speaks for itself. Kellsie also left a five-star Google review, stating she was “very impressed and happy” with the service and that the AV was “one of the best set-ups we’ve had for our events”. Link for Google review

Most rewarding for us is knowing we provided a seamless experience that empowered our client’s success. Kellsie confirmed she will “definitely reach out for future events in BC!”. Check out the Instagram Post

Are you planning a masterclass, corporate training, or live demonstration? Contact Vancouver Projector Rentals today, and let us help you ensure your vision is seen perfectly by everyone in the room.

Email: [email protected]

Contact number: (604) 243-3356
October 16, 2025