Consistency is key when planning annual corporate events. Vancouver Projector Rentals was pleased to be contacted once again by PwC (PricewaterhouseCoopers) to support their annual United Way Charity Auction at their Vancouver office. Having successfully set up the previous year, the client requested that the exact audio configuration be replicated to ensure another smooth fundraising experience.
The Goal: Replicating AV Setup Success
For a high-energy event like a charity auction, audio clarity is the most critical technical element. The auctioneer contacted us for a speaker and microphone rental as they need to be heard clearly across a busy office floor to maximize engagement and bids.
The Technical Solution
To match the successful configuration of the previous year, Vancouver Projector Rentals deployed a robust audio package rental designed for wide coverage:
- Speaker System: We installed four Professional JBL Speakers on tripods. This four-point setup ensured that sound was distributed evenly throughout the large office space, preventing “dead zones” and ensuring every bid was heard.
- Wireless Microphones: We supplied a set of 2 wireless handheld microphones. This allowed the auctioneer and event organizers to move freely through the crowd to engage with donors without being restricted by cables.
- Flexible Logistics: Understanding the logistics of a downtown corporate high-rise, we coordinated a flexible schedule. Our team arranged an early-morning drop-off to coordinate loading dock availability, followed by a dedicated technician arriving in the afternoon to perform the final setup and calibration just before the event began.
Professional Execution
By maintaining detailed records of past events, Vancouver Projector Rentals made the booking process effortless for the PwC team. We were able to pull up the previous year’s schematics and quote immediately, allowing the client to confirm their needs with a single email. The result was a seamless setup and a successful auction.
Plan Your Corporate Event with Vancouver Projector Rentals
Are you organizing a recurring corporate event, fundraiser, or office party in Vancouver? Trust a team that remembers the details. Vancouver Projector Rentals offers reliable audio-visual solutions and keeps track of your preferences to make planning next year’s event even easier.
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